Privacy Policy

GROUPBUYER LIMITED Privacy Policy

Update and Effective Date: [August 1, 2025]

{GROUPBUYER LIMITED} (hereinafter referred to as “we,” “us,” or “our”), the operator of {store name}, respects your concerns about privacy and values our relationship with you.

When you visit our online store (hereinafter referred to as “the store”), we may collect and process your personal data (including that of your employees and/or representatives or agents handling matters on your behalf). If you access or purchase from the store, we may also collect and process your personal data. We fully recognize the importance of personal data to you and are committed to ensuring the integrity and security of the store. This privacy policy describes the types of personal data we collect about you, how we use this information, with whom we share it, and your options regarding our use of this information.

This privacy policy will help you understand the following:

What we collect
Information you provide
How we use personal data
How we use cookies and other similar tracking technologies
How we process, share, transfer, and disclose personal data
Your rights and choices
How we protect personal data
How to update this privacy policy
How to contact us

What do we collect?

We may obtain your personal data from various sources. When you interact with our store, [extensions] [Note: Please include all data collection channels applicable to your business] or through your access and/or use of our social media/network pages (or related stores or corresponding apps, such as Facebook, Instagram), we may collect this information. Our products are sold in many department stores or other types of physical locations. If you are a member of our store, we also collect relevant records when you purchase goods in physical stores. [Note: Please confirm if POS functionality is used] When you visit this store or our social media/network pages (or related stores or corresponding apps), we may also collect certain information about your device or usage through automated means or using cookies, server logs, and web beacons.

Categories of Information You Provide

The categories of personal data that the store collects may include the following:

Identification Information - (1) Personal identifiers (e.g., member name, address, phone number, email, etc.); (2) Financial identifiers (e.g., credit card or financial institution account information); (3) Government identifiers (e.g., national ID number, tax ID number, passport number, etc.).
Personal Characteristics - Personal descriptions (e.g., gender, date of birth, size, etc.).
Social Information - (1) Residence and facilities (e.g., home address, etc.); (2) Property (e.g., movable property owned or rights held, etc.); (3) Immigration status (e.g., passport, work permit, residence proof, etc.); (4) Lifestyle (e.g., types of consumer goods used and service details, etc.); (5) Membership in charities or other organizations (e.g., records of participants in associations, clubs, or other volunteer organizations, etc.).

[Note: Please ensure to list all applicable content for your business.]

Information You Provide

You may choose to provide us with your personal data in various ways, such as when you register in our store or make purchases in our store or through our social media (or its related stores or corresponding extensions). The types of personal data you may provide to us (as applicable) include:

Contact information (e.g., name, postal address, email address, mobile or other phone numbers, mobile service provider);
Age and date of birth;
Gender, preferred language;
Race, gender, preferred language;
Username and password;
Payment information (e.g., your payment card number, expiration date, shipping address, and billing address);
Purchase history;
Product preferences and communication channel preferences;
Content you provide (e.g., photos, videos, comments, articles, survey responses, and reviews);
Information provided when you visit our social media pages (e.g., your name, profile picture, likes, location, friend list, and other information described on social media network or app registration pages, or your geographic location details when using our mobile app);
Device identifiers, such as information about your device, like MAC address, IP address, or other online identifiers.

[Note: Please ensure to list all applicable content for your business.]

You voluntarily provide your personal data to us, but if you do not provide your personal data, you may not be able to access certain services and promotional activities.

Why We Collect Your Personal Data

The specific purposes for which the store collects personal data are to provide you with goods or services, including but not limited to:

Consumer and customer management and services;
Consumer protection;
Online shopping and other e-commerce services;
Verifying your identity (e.g., to protect you from fraud and other criminal activities);
Resolving various types of disputes (including but not limited to consumer disputes, intellectual property disputes, etc.);
Enhancing secure transaction behavior;
Collecting debts;
Informing you of business opportunities, products, services, and updates;
Detecting and protecting you and the store from errors, fraud, or other criminal activities, and monitoring compliance risks;
Investigating potential illegal activities regarding personal safety, property security, and breaches;
Fulfilling terms and conditions and return policies;
Conducting activities required by law; and
Other purposes for which consent was obtained at the time of collection.

[Note: Please ensure to list all applicable content for your business.]

How We Use Personal Data

We may use the information you provide for the following purposes:

Sending you promotional content or other communications;
Providing you with the information and services requested;
Contacting you to follow up or confirm your orders, appointments, returns, or refunds, and sending you other non-marketing communications related to the products and services we provide;
Processing your payment and/or transactions;
Creating and managing your account, including accessing your purchase history;
Responding to your inquiries;
Customizing ads in our store, social media stores, and elsewhere to meet your interests and history;
Communicating with you and managing your participation in special events, contests, sweepstakes, activities (if any), surveys, and other offers;
Operating and communicating with you regarding our social network or [mobile applications];
Operating, evaluating, and improving our business (including developing new products and services, enhancing and improving our products and services, managing our communications, analyzing our products, conducting market research, data analysis, and customer relationship management programs, and performing accounting, auditing, and other internal functions);
Complying with applicable legal requirements, relevant industry standards, and our policies;
Regularly conducting data cleansing internally or through our service providers to eliminate duplicates and ensure the accuracy of your information, linking or merging our records.

[Note: Please ensure to list all applicable content for your business.]

We may also use this information in other ways, with specific notifications issued at the time of collection.

If you provide us with your personal data, we intend to use it for direct marketing purposes to provide or promote the availability of our goods and/or services. However, we will confirm your willingness to receive such marketing messages when we first send you a marketing message; if you do not wish to receive them, you can express your wishes when first receiving the marketing message or opt out at any time.

If you provide us with information and explicitly consent to such uses, we may use the various types of personal data listed in the "Information You Provide" section for direct promotion.

Direct marketing communications may be sent to you through various channels, including phone, mail, email, text messages, mobile apps, web applications, social media stores, and other communication methods. [Note: Include all applicable content for your business.] If consent has been obtained, any personal data you provide in forms or when consenting to the above subscriptions will also be used for that marketing purpose. Our handling of any data transmission issues described in this section will be consistent with the content provided in this privacy policy.

If you do not wish for us to use your personal data for direct marketing, you may opt out of our direct promotions at any time by following the procedures outlined in the "Your Rights and Choices" section below. If necessary, we will stop using your personal data for direct marketing purposes without charging you any fees.

We will only use the personal data you provide for direct marketing in accordance with the Personal Data Protection Act of the Republic of China. Our direct marketing content may take various forms, including but not limited to marketing mail, emails, and text messages, detailed in the following subsections.

[Note: If cookies/tracking technology is enabled, please insert the following section.]

How We Use Cookies and Other Similar Tracking Technologies

What are Cookies?

Cookies are small files stored on your computer, mobile phone, or any other smart terminal device by our store server when you log into or browse the store's content, typically containing identifiers, store names, and some digital and character data. When you revisit the store, it can recognize your browser through cookies. Cookies may store user preferences and other information.

How We Use Cookies

When you use our store, we may collect device model, operating system, device identifiers, and login IP address information of the data subject through cookies or similar technologies, and cache browsing and clicking information of the data subject to view the online environment of the data subject. Cookies allow us to identify your identity when accessing the store, continuously optimizing user-friendliness, and adjusting the store according to your needs. You can also change your browser settings to prevent it from accepting cookies from our store, but this may affect your use of certain features of the store. With cookies and other similar technologies established on our store, we can identify whether you are an existing user or member without needing to log in and authenticate on every page.

How to Manage Cookies

You can manage or delete certain categories of tracking technologies according to your preferences. Many browsers have a "Do Not Track" feature that can send a "Do Not Track" request to the store.

In addition to the controls we provide, you can choose to enable or disable cookies in your internet browser. Most internet browsers also allow you to choose whether to disable all cookies or just third-party cookies. By default, most internet browsers accept cookies, but this setting can be changed. For more information, refer to the "Help" menu in your internet browser or the documentation for your device.

On the store, you can delete existing tracking technologies by clearing the cache.

When you browse the web without logging in, we collect cookies necessary to achieve browsing functionality to provide you with relevant services.

Please note that if you refuse to use or delete existing tracking technologies, you will need to manually change user settings on each visit. We may not be able to provide you with a high-quality user experience, and certain features may not function properly.

How We Process, Use, Share, Transfer, and Disclose Personal Data

Processing and Use

Certain features of the store may be provided by our third-party partners, and we may entrust partners (including technology service providers) to process some of your personal data. For example, when you use the automatic payment feature, we may require a third-party payment company to process your credit card information to charge you for related service fees per your instructions; when using the online store payment, we may require third-party service providers to process your and your customers' personal data, which can facilitate "know your customer" as well as transaction monitoring and risk management. [Note: Add any other vendors you share this information with, e.g., sales channels, payment gateways, transportation, and fulfillment applications.] We will sign confidentiality agreements with third-party service providers to manage the purpose of data processing, processing duration, and the responsibilities of both parties, and will require partners to process data according to our requests and this privacy policy. If you do not agree to the collection of personal data necessary for providing related services, you or your customers may not be able to use those services.

Sharing

We will not share personal data with any third parties except under one or more of the following circumstances:

At your request, or with your prior explicit authorization or consent;
Related to fulfilling our obligations under applicable laws and regulations;
Directly related to national security or defense;
Directly related to public safety, public health, and significant public interests;
Directly related to criminal investigation, prosecution, trial, and enforcement;
To protect major legitimate interests of your or any other person's life or property when it is difficult to obtain that person's consent;
The personal data involved has been disclosed to the public by you;
The personal data involved has been collected from legitimate and publicly disclosed information.

Sharing with our third-party partners: We will only share personal data for legitimate, necessary, specific, and clear purposes and will only share personal data necessary to provide relevant services to you or your customers. We will not share personally identifiable information unless otherwise required by law or regulation. Generally, these third-party partners are also data controllers who will process personal data in their accounts after obtaining your consent. Such partners may have their own separate privacy policies and user agreements.

[If you use third-party marketing applications to collect information about buyer activities on your store, please insert.] Additionally, when we use the store, we may use third-party functions or services (including applications from App Store, payment gateways, or logistics service providers). Please note that such functions or services are provided by third parties. The rules and procedures described in this privacy policy do not apply to such third-party functions and services. Any information you provide to third-party stores or services will be directly given to the operators of those services. Even if you access through the store, you must comply with the applicable privacy policies and user agreements of these third parties (if any). We are not responsible for the content of any third-party stores or the third-party policies regarding personal data and security measures. Before providing any personal data to third parties, you should read and understand the third party's privacy policy and user agreement.

Transfer

In principle, we will not transfer control of personal data to any third party, except in the following cases:

At the request of the data subject, or with your prior explicit authorization or consent;
Related to fulfilling our obligations under applicable laws and regulations;
Directly related to national security or defense;
Directly related to public safety, public health, and significant public interests;
Directly related to criminal investigation, prosecution, trial, and enforcement;
To protect major legitimate interests of your or any other person's life or property when it is difficult to obtain that person's consent;
The personal data involved has been disclosed to the public by you;
The personal data involved has been collected from legitimate and publicly disclosed information;
In the event of a change in the operating entity due to acquisition, merger, restructuring, or bankruptcy.

Note: If transfer is necessary for the above reasons, we will inform you of the purpose and type of information being transferred and the transferee (if sensitive information is involved, we will also notify you) and obtain your consent, unless otherwise required by law or regulation. The transferee will continue to fulfill personal data-related obligations under this agreement. If we go bankrupt or cease operations without a transferee, we will delete or anonymize your personal data.

Public Disclosure

In principle, we will not disclose your personal data to the public or undefined groups, but we may disclose your personal data according to our agreements with you or applicable laws and regulations.

[Note: If age restrictions are necessary, please insert the following section.]

Minors

This store is not applicable to individuals under 18 years old. We do not intentionally collect personal data from children. If you are a parent or guardian and believe your child has provided personal data to us, please contact us at the above address to request deletion.

Your Rights and Choices

For the personal data we collect from you, we provide you with certain choices, such as how we use this information and how we communicate with you. To update your preferences, request deletion of your information from our mailing list, or submit requests, please contact us as outlined below.

Email Opt-Out Announcement

You can inform us not to send marketing communications via email at any time by clicking the unsubscribe link in the marketing emails you receive from us or by following the instructions in the "How to Contact Us" section below. You can also opt out of receiving our marketing emails by sending an opt-out request to {insert store's customer service email]. [Note: or insert alternative instructions for sending opt-out requests.]

SMS Opt-Out Announcement

You can contact us to request that we do not send you text messages.

Social Network Application Opt-Out Announcement

To remove or delete our social media application from your social network account, please follow the instructions in the social network.

For Facebook: Please refer to the instructions provided in the Facebook Help Center.

Geolocation Information

When you use our mobile application, you may be asked to provide your geolocation through the application. You can choose not to share your geolocation details by adjusting the location service settings on your mobile device. To refuse to share your geolocation details, please follow the instructions on your mobile device; otherwise, please contact your service provider or device manufacturer.

Withdrawal of Consent

You can withdraw any consent you previously provided to us or object to the processing of your personal data at any time for legitimate reasons. We will apply your preferences in the future. In some cases, withdrawing your consent for us to use or disclose your personal data may mean you cannot use certain products or services we offer.

Accessing, Updating, and Modifying Personal Data

We may retain and use your information as necessary to achieve the above purposes. You have the right to request access to and receive details about the personal data we maintain about you, update and correct inaccuracies in your personal data, and as appropriate, restrict or delete that information. In some cases, the right to access personal data may be subject to local legal requirements. Before granting access or making corrections, we may take reasonable steps to verify your identity. You can request to view, change, or delete your personal data by emailing {insert store's customer service email][Note our data protection officer] for assistance.

How We Protect Personal Data

We maintain appropriate administrative, technical, and physical safeguards designed to protect the personal data you provide from accidental, unlawful, or unauthorized destruction, loss, alteration, access, disclosure, or use. However, no system is perfectly secure, and we cannot guarantee the security of your information in all circumstances, including the security of your data during transmission to us or the security of data on your mobile device.

How We Update This Privacy Policy

This privacy policy may be updated periodically without prior notice to reflect changes in our personal data practices. We will post prominent notices on our store to inform you of any significant changes to our privacy policy and indicate the most recent update date at the top of the policy.

How to Contact Us

If you have any questions or comments about this privacy policy, or if you wish for us to update information about you or your preferences, please contact us via email at {insert store's customer service email].

[Latest Update Date: August 1, 2025]